Position Description 

Operations & Finance Coordinator

0.4 FTE, remote, UK-based, to start September 2025

This is a 12-month fixed-term position, with the intention to make the role permanent subject to funding and performance.

Organisation

Founded in 2021, Seek Peace exists to find and help resource impactful Christian peacebuilding ministries around the world. We provide the technical skills to build our partners’ organisational capacity, to collect relevant data and programme information that can be used to inform decision making, and to demonstrate this so they can find and sustain funding relationships. We work long term to support them with the skills and training to reduce risk and increase their accountability, and provide connection to other Christian ministries in different regions facing similar challenges. However, our distinctiveness is that we promote their autonomy and offer third-party skills and support to enhance and elevate their invaluable and embedded community work. 

Our Vision: Equipping the church and communities of faith to be a voice for peace in every community - so that when people think about the local church they envision a community of people committed to justice, truth telling, forgiveness and reconciliation.

Our Mission: We partner with local churches and faith communities to plan, learn, adapt and fund faith motivated, evidence-led everyday peacebuilding.

For more information, please visit seekpeace.co


Position

Reporting to the Research & Operations Director, the Operations & Finance Coordinator will support the business operations of Seek Peace. 


We are seeking a highly organised and proactive individual to join our team in a key administrative and financial support role. This position plays a vital part in ensuring the smooth running of our day-to-day operations, with responsibilities spanning payroll, financial reporting, grant administration, donor engagement, and internal communications. The ideal candidate will bring a strong attention to detail, excellent communication skills, and the ability to manage multiple responsibilities effectively in a mission-driven environment. Additionally, we are looking for someone who is interested in a flexible role within the growing field of peacebuilding or someone looking to gain valuable experience and insight in an impact-oriented peacebuilding charity. The role offers the opportunity to contribute meaningfully to the organisation's mission while developing skills and expertise in the sector.

1. Responsibilities 

Payroll & Financial Administration

  • Oversee monthly payroll processing and administer salary grants

  • Prepare and submit HMRC reporting requirements

  • Maintain the cashbook and ensure robust monthly financial controls

  • Assist in year-end financial reporting and accounts preparation

Grant & Donation Management

  • Administer grant planning, compliance, and reporting processes

  • Monitor giving and donations, identifying and reporting on income fluctuations

  • Manage Gift Aid applications and maintain oversight of submissions

Operational & Communications Support

  • Coordinate travel bookings for staff and manage related expense reconciliations

  • Support trustee meeting planning, including scheduling and administrative logistics

  • Contribute to monthly newsletter planning and partner communications

  • Monitor and respond to donor communication inbox to ensure timely and effective engagement

  • Ensure internal policies are kept up to date, communicated to staff, and adhered to across the organization

2. Qualifications 

The Operations & Finance Coordinator will be thoroughly committed to Seek Peace’s mission, and we have an occupational requirement for staff and volunteers to agree with our Statement of Faith. Concrete demonstrable experience and other qualifications include:  

Essential:

  • Proven experience in financial administration, including payroll, expense reconciliation, and cashbook maintenance

  • Strong working knowledge of HMRC reporting requirements and basic accounting principles

  • Experience in grant administration, reporting, and compliance

  • Excellent organisational skills with the ability to manage multiple tasks and meet deadlines

  • Confident written and verbal communication skills, with experience handling internal and external correspondence

  • High proficiency in Microsoft Office (especially Excel), and experience using accounting or finance software

  • Demonstrated ability to work independently as well as collaboratively within a small team

Desirable:

  • Experience working in a charity, non-profit, or donor-funded organisation

  • Familiarity with Gift Aid applications and donor management systems

  • Experience coordinating travel and event logistics

  • Prior involvement in producing internal or external newsletters

  • Understanding of charity finance and reporting requirements

3. Skills and Abilities

  • Financial literacy: Strong numerical skills with the ability to interpret financial data and maintain accurate records

  • Attention to detail: High level of accuracy in financial tasks, reporting, and written communication

  • Organisational skills: Ability to manage time effectively, prioritise tasks, and meet multiple deadlines across varied responsibilities

  • Communication: Clear and professional written and verbal communication skills, with the ability to interact confidently with colleagues, trustees, donors, and external partners

  • Problem-solving: Proactive approach to identifying issues and implementing practical solutions

  • Technical proficiency: Competent in Microsoft Office (particularly Excel), and comfortable using financial or CRM systems

  • Discretion and integrity: Ability to handle sensitive information with confidentiality and professionalism

  • Adaptability and flexibility: Comfortable working in a dynamic environment and adjusting to evolving priorities or responsibilities

  • Teamwork: Collaborative mindset with a willingness to support colleagues and contribute to a positive team culture

4. Personal Attributes

  • Self-motivated and proactive: Able to work independently and take initiative, especially in a remote setting where self-direction is key

  • Strong work ethic: Committed to delivering high-quality results on time, with a strong sense of responsibility and attention to detail

  • Flexible and adaptable: Comfortable with change and able to quickly adjust to new tasks, evolving priorities, and challenges in a remote work environment

  • Effective communicator: Able to maintain clear, transparent communication with colleagues and stakeholders, even when working remotely

  • Collaborative mindset: Open to working as part of a team, providing support to others, and building positive relationships in a remote work environment

  • Organized and disciplined: Skilled at managing time, tasks, and priorities effectively when working remotely, ensuring productivity and meeting deadlines

  • Interest in a fully remote position: Enthusiastic about working remotely and committed to creating a strong work-life balance, while maintaining professional effectiveness and connectivity with the team

5. Working Hours 

The Employee's normal working week is 14 hours a week. However, the weekly hours may vary from week to week. Working hours can be discussed; there is no operational necessity for this work to be carried out within traditional working hours. However, there will be specific tasks (trustee meetings, team meetings)that will be essential. 

6. Salary and Benefits

The agreed salary for this role is £30,000 per annum (Full-Time Equivalent), which is £12,000 pro-rata for this 0.4FTE role. In addition, the charity offers 5% employer pension contribution.

7. Holidays 

The employee is entitled to 28 days of paid holiday per year, pro-rated for part-time or temporary staff based on their working hours. In addition, the charity offers a bonus week of holiday between Christmas and New Year, at the discretion of the charity. This bonus week is not part of the statutory entitlement and is subject to the organisation’s holiday scheduling.


How to Apply

To apply for this exciting opportunity, please send the following to kay.hodge@seekpeace.co:

A current CV, detailing your relevant experience, skills, and qualifications.

  1. A cover letter (max 2 pages) explaining:

    • Why you are passionate about Seek Peace’s mission and vision for Christian peacebuilding.

    • How your experience aligns with the responsibilities and qualifications outlined in this role.

    • Why you are particularly interested in working in a part-time, remote role with flexibility.

    2. Two professional references (preferably from previous roles in finance, administration, or non-profit sectors).

Deadline for applications: Tuesday 8th July at 12 noon.

Please note: We are committed to diversity and inclusion and welcome applications from individuals of all backgrounds and experiences. However, as a faith-based organisation, we have an occupational requirement that all staff agree to and demonstrate commitment to our Statement of Faith. Shortlisted candidates will be contacted for an interview, where we will explore your passion for peacebuilding, your professional experience, and your approach to supporting mission-driven organisations.